It doesn’t matter if it’s for organizations that are government, commercial or nonprofit organisations, boards handle confidential and sensitive information on a daily basis. They are obligated to protect the interests and interests of shareholders, so they need to be able to discuss sensitive issues without fear of their discussions being publicized.
A secure board portal that is only accessible to those with the right password is a key way to ensure that sensitive board documents are secure. It can also be beneficial to develop policies for the safe storage and disposal of paper documents. In the end, using a board application that allows secure sharing of files is a fantastic option to avoid access violations.
Although it is obvious to avoid putting confidential information on websites that are public, many organizations don’t take this precaution. This is especially true for board meetings. A leak of confidential data can damage an organization’s image and may be legally liable for directors and the company.
A confidentiality agreement can be an effective tool to ensure that documents are kept confidential. However, it is difficult to enforce. A board’s confidentiality policy should contain clear penalties for those who violate the conditions of the agreement, such as fines and disciplinary actions. In addition it should clarify the types of information that must be kept secret and include security protocols like encryption and the use of only approved platforms for communications.
